2007 Reaffirmation Teams :: 4.7 - 2007 Reaffirmation Teams

2007 Reaffirmation Teams

4.7 - 2007 Reaffirmation Teams

The institution is in compliance with its program responsibilities under Title IV of the 1998 Higher Education Amendments. (In reviewing the institution's compliance with these program responsibilities, the Commission relies on documentation forwarded to it by the U.S. Secretary of Education.)

Compliance Judgment

Compliance

Narrative

The University of Texas at Dallas (UT Dallas) is in compliance with Title IV of the 1998 Higher Education Amendments. The Financial Aid Office monitors compliance with Title IV programs through quarterly, random reviews of financial aid files. Each file is examined for all stages of processing through awarding and disbursement. Results of such reviews are reported to the university’s Compliance Subcommittee and the Audit and Compliance Committee at their quarterly meetings [1]. State audits and local internal audits have reported no significant findings. UT Dallas has not received any limitations, suspensions, or terminations from the U.S. Department of Education with regard to student financial aid or other financial aid programs during the previous three years. There are no reimbursements or exceptional statuses in regard to federal or state financial aid. As documented in the response to Principle 3.10.3 [2], UT Dallas’ student loan default rate is well within acceptable parameters.

UT Dallas meets the eligibility standards to participate in Title IV programs [3] and offers academic programs eligible for such funding [4]. To date, UT Dallas remains eligible also because the university maintains its accreditation status as outlined in Section 600.11 of the U.S. Department of Education’s Authorization [5]. The Financial Aid Office manages the sources of financial aid at UT Dallas and maintains an updated online listing of available financial aid sources on the financial aid website [6]. According to the information in the Student Information System, approximately 58% of UT Dallas’ students receive some form of financial aid. During the 2005-06 academic year federal and state disbursements totaled $47,088,827.00 and $5,751,451.00 respectively. Pell Grants totaled $5,815,620.00, and the Federal Education Loan Program totaled $40,988,707.00. Cohort default rates for fiscal years 2002-04 were 4.4%, 4.1%, and 5.0% [7].

The Financial Aid Office and the undergraduate [8] and graduate [9] catalogs provide information for students about Title IV and other financial assistance programs. For example, the financial aid website provides detailed information about application procedures and deadlines for students [10] and provides the necessary forms [11], such as the Authorization for Title IV Financial Aid Programs form [12]. UT Dallas currently offers the following Title IV programs: a) Pell Grant, b) Supplemental Educational Opportunity Grant, c) Work Study, d) Perkins Loans, e) Stafford Loans (subsidized and unsubsidized), f) Parent Loan for Undergraduate Students, g) Academic Competitiveness Grant, h) SMART Grant, and i) Graduate PLUS Loan. The undergraduate [8] and graduate [9] catalogs provide information about these financial aid programs and include specific information about the repayment of Title IV funds when a student withdraws from class(es) [13]. Before awarding financial aid, UT Dallas verifies student eligibility using the standards set forth by Title IV, including cost of attendance calculations, satisfactory academic progress, and the return of Title IV refund calculations. The eligibility requirements and the standards for academic progress are published on the Financial Aid Office’s website [14]. The Financial Aid Office closely monitors the cumulative grade point average and completion rates of students on financial aid, and if a student fails to meet the standards, the Office places the students on financial aid probation. Students who continue to fail to meet the standards of satisfactory academic progress are placed on financial aid suspension. Students may appeal the suspension as a part of the student grievance process [15].

As a part of its ongoing compliance review process, the Financial Aid Office director and the staff review on a quarterly basis financial aid records selected at random and analyze each record for appropriate processes and awards within federal, state, and university regulations. Staff members who conduct the reviews are thoroughly familiar with the regulations for Title IV programs [16], loan programs [17], and the Pell Grant program [18], including the general provisions for Title IV programs [19] and for repayment requirements [20].

UT Dallas financial aid programs comply with audit requirements as defined by state and federal regulations. As part of the Statewide Single Audit, the Texas State Auditor’s Office conducts annual financial and federal audits of state agencies and higher education institutions. A state audit of The University of Texas System (UT System) reported UT Dallas’ undergraduate aid amounts for fiscal year 2005 in relation to the Student Access, Success, and Outcomes program [21]. This state audit offered two minor findings, one regarding student budget calculations and another on the retention of notification; each finding has been addressed [22].

The Financial Aid Office has complied with the audit required by the Office of Management and Budget Circular A-133 as of August 2006 [23]. As noted in the response to Principle 3.10.3 [2], the 2006 audit was completed in January 2007 with no material findings or issues of noncompliance [24]. The Financial Aid Office at UT Dallas continues to comply with the requirements and program responsibilities under Title IV, and office personnel remain committed to working with each individual student in an attempt to ensure appropriate access to the funds to which a student may be entitled.

Supporting Documents

Footnote Document
[1]UT Dallas Responsibilities of Institutional Compliance and Internal Audit
PDF Document, 6 Pages, 30.25 KB (procedure1054)
[2]Principle 3.10.3 - Financial Aid Audits (u357)
Link to UT Dallas 2007-ccr Compliance Certification Report
[3]Title IV rules for institutional eligibility
PDF Document, 2 Pages, 25.21 KB (rule1091)
[4]Title IV rules for program eligibility
PDF Document, 2 Pages, 24.97 KB (rule1092)
[5]Title IV rules for institutional accreditation
PDF Document, 2 Pages, 24.99 KB (rule1090)
[6]UT Dallas Financial Aid Office
PDF Document, 1 Page, 10.22 KB (memo1030)
[7]Official Cohort Default Rate (FY 2004, FY 2003 and FY 2002) for UT Dallas from U.S. Dept. of Education - dated 20070623
PDF Document, 1 Page, 16.18 KB (table1039)
[8]UT Dallas Undergraduate Catalog 2006-2008
PDF Document, 67 Pages, 757.33 KB (catalog1046)
[9]Graduate Catalog 2006-08
PDF Document, 347 Pages, 1.81 MB (catalog1067)
[10]UT Dallas Financial Aid Office instructions for applying for financial aid - y2006 y2007
PDF Document, 1 Page, 19.04 KB (instruction1023)
[11]UT Dallas Financial Aid Office electronic forms - y2006 y2007
PDF Document, 2 Pages, 20.59 KB (list1040)
[12]Authorization for Title IV Financial Aid Programs
PDF Document, 1 Page, 23.06 KB (form1030)
[13]Title IV Programs – Refunding for Students rules from the 2006-2008 Undergraduate Catalog (2007 Supplement)
PDF Document, 2 Pages, 91.72 KB (catalog1044)
[14]Eligibility Requirements and Standards for Academic Progress at Financial Aid Website
PDF Document, 3 Pages, 44.63 KB (statement1363)
[15]Principle 4.5 - Student Complaints (u405)
Link to UT Dallas 2007-ccr Compliance Certification Report
[16]Title IV topics
PDF Document, 2 Pages, 15.02 KB (list1044)
[17]PART 673--GENERAL PROVISIONS FOR THE FEDERAL PERKINS LOAN PROGRAM, FEDERAL WORK-STUDY PROGRAM, AND FEDERAL SUPPLEMENTAL EDUCATIONAL OPPORTUNITY GRANT PROGRAM from 2003 CFR Title 34, Volume 3
PDF Document, 1 Page, 12.27 KB (list1042)
[18]PART 690--FEDERAL PELL GRANT PROGRAM from 2003 CFR Title 34, Volume 3
PDF Document, 1 Page, 13.12 KB (list1043)
[19]PART 668--STUDENT ASSISTANCE GENERAL PROVISIONS from 2003 CFR Title 34, Volume 3
PDF Document, 5 Pages, 21.47 KB (list1041)
[20]UT Dallas Title IV Federal Aid Refunds and Repayment Requirements
PDF Document, 1 Page, 60.93 KB (rule1093)
[21]UT System 2005 Accountability report Student Access Success and Outcomes
PDF Document, 94 Pages, 451.67 KB (report1010)
[22]State audit for financial aid: UT Dallas Eligibility for Student Financial Assistance Cluster in Award year - July 1, 2004 to June 30, 2005
PDF Document, 2 Pages, 46.96 KB (report1325)
[23]Financial Aid Audit Engagement Letter FY 2006
PDF Document, 10 Pages, 428.49 KB (correspondence1020)
[24]State Auditors Office Federal Audit Report FY06
PDF Document, 376 Pages, 2.57 MB (report1159)
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