2007 Reaffirmation Teams :: 4.3 - 2007 Reaffirmation Teams

2007 Reaffirmation Teams

4.3 - 2007 Reaffirmation Teams

The institution makes available to students and the public current academic calendars, grading policies, and refund policies.

Compliance Judgment



The University of Texas at Dallas (UT Dallas) provides the entire campus community and the public current academic calendars, grading policies, and refund policies primarily via the UT Dallas website. Specific updates or reminders may be sent via e-mail to students, faculty, and/or staff as needed.

The university registrar posts the academic calendar on the UT Dallas website, and updates to the calendar are made as necessary based upon changes due to legislative action or administrative decisions. The fall 2007 calendar [1] was posted early enough to show three consecutive terms for public review and includes the tuition and fee payment and refund schedule. The spring 2008 calendar recently changed; the updated calendar was made available to the public in the online Comet Calendar as soon as the discussions were finalized at the administrative level [2]. A report to the Academic Senate included background documentation [3] and a copy of the calendar for the coming three years [4], as well as some discussion about the revised calendar’s ability to meet better the required criteria as detailed in Chapter 4, Subchapter A, Section 4.5 of the Rules of The Texas Higher Education Coordinating Board (THECB) [5]. This latest calendar revision was initiated by a student’s e-mail to President Daniel [6]. This revision provides a more standardized spring break, an extended period for faculty grading of final examinations, and the requested reading days between the last day of class and the start of the exam period.

Other calendar-related information may be e-mailed to targeted parties by the registrar, as in the case of a deadline to apply for graduation [7]. Additionally, the student newspaper occasionally covers such changes; an article on the recent calendar change appeared in the May 29, 2007 edition of The UTD Mercury

" id="citation_8">[8].

The student newspaper is also a source of information about changes in grading policies; recent discussions about changing graduate course grades to include both plus and minus grades were highlighted in the May 29, 2007 edition of The UTD Mercury

" id="citation_9">[9]. The more public source for such information is the online catalog website; the university catalogs include the policies on grading and grade point average calculation [10] [11], academic standards and dean’s list eligibility [12], academic or grade appeal processes [13], and degree requirements [14] [15].

The UT Dallas website provides students and prospective students with a method to determine which classes are best suited to their daily schedule; the Course Lookup function [16] allows students to select different criteria to find a course of interest. Once the criteria are entered, the resulting page [17] provides information about the section(s) meeting the criteria as well as links to the page where students may register and to another UT Dallas webpage that allows the public to review course evaluation data [18] [19] [20].

Refund policies [21], as well as tuition and fee tables [22] and payment options information [23], are posted online for public review. The refund policy at UT Dallas is posted in an updated calendar format each term [24] and includes a pro-rated refund for students who officially withdraw from the university during a scheduled period, in accordance with Section 54.006 of the Texas Education Code [25]. Specific information regarding refund policies related to financial aid recipients is also posted online by the bursar [26] and the Office of Financial Aid [27]. Additionally, the bursar also posts a set of frequently asked questions to assist students in working their way through the system [28].

The university uses the latest technology solutions to reach the maximum audience of students and the public-at-large. As a result, the UT Dallas website includes prominently-placed links on the front page to the academic calendar and the online class schedule. The registrar and the bursar both make use of e-mail to notify students of important updates in the calendar or policy that has a direct impact on students. The university also includes student publications in the dissemination of important information.

Supporting Documents

Footnote Document
[1]UT Dallas online Academic Calendar
PDF Document, 1 Page, 10.59 KB (calendar1000)
[2]UT Dallas Comet Calendar on the web for 08s
PDF Document, 2 Pages, 38.93 KB (calendar1008)
[3]Memo from J. Coleman to D. Daniel re: Academic Calendar, 15 May 2007
PDF Document, 2 Pages, 29.18 KB (memo1056)
[4]Academic Senate proposed academic calendars for 07f through 10u
PDF Document, 3 Pages, 20.07 KB (calendar1006)
[5]THECB Rules and Regulations Section 4.6 Academic Calendar
PDF Document, 5 Pages, 86.67 KB (rule1012)
[6]From David Daniel re: final exam schedule, dated 20070424
PDF Document, 1 Page, 14.23 KB (email1030)
[7]From Mitzie Keeling to students re: Summer 2007 Graduation Application Deadline - dated 20070514
PDF Document, 1 Page, 26.40 KB (email1034)
[8]UTD Mercury article re: changes to academic calendar titled, "UTD shakes up schedule," 29 May 2007
PDF Document, 1 Page, 10.62 KB (publication1018)
[9]UTD Mercury article re: new grading system for graduate courses titled, "Plusses outweigh minuses in new grad grading system," dated 20070529
PDF Document, 2 Pages, 12.53 KB (publication1017)
[10]Grad Course Numbering Policy and Grading System
PDF Document, 3 Pages, 14.08 KB (catalog1010)
[11]UG Grading Policy
PDF Document, 2 Pages, 44.21 KB (catalog1009)
[12]UG Catalog Academic Polices and Procedures
PDF Document, 5 Pages, 113.09 KB (catalog1036)
[13]Grad Catalog Appendix I Rules, Regulations, and Statutory Requirements
PDF Document, 4 Pages, 20.66 KB (catalog1033)
[14]UT Dallas Graduate Catalog, Degree Requirements
PDF Document, 2 Pages, 13.20 KB (catalog1030)
[15]UT Dallas UG Catalog, Degree Requirements
PDF Document, 1 Page, 11.99 KB (catalog1026)
[16]UT Dallas Course Lookup
PDF Document, 1 Page, 39.10 KB (form1029)
[17]UT Dallas Course Lookup Results
PDF Document, 1 Page, 15.51 KB (list1036)
[18]Course evaluation search webpage
PDF Document, 1 Page, 29.13 KB (evaluation1002)
[19]List of courses for course evaluations
PDF Document, 1 Page, 29.17 KB (list1034)
[20]Course evaluation for ARTS 1301, Nelsen, 06s
PDF Document, 1 Page, 18.43 KB (evaluation1001)
[21]Procedure: UT Dallas Refund Procedures and Schedules
PDF Document, 1 Page, 15.29 KB (procedure1013)
[22]UT Dallas Finance Division Schedule of Fall 2007 Tuition & Fees - y2007
PDF Document, 2 Pages, 21.28 KB (policy1123)
[23]UT Dallas Finance Division Payment Options - y2007
PDF Document, 2 Pages, 31.88 KB (policy1122)
[24]UT Dallas Finance Division Fall 2007 Payment Deadlines - y2007
PDF Document, 2 Pages, 21.60 KB (policy1121)
[25]Texas Education Code, Section 54.006
PDF Document, 102 Pages, 218.61 KB (law1002)
[26]Finance Division financial aid refund policy
PDF Document, 1 Page, 16.20 KB (policy1118)
[27]Financial Aid Office financial aid refund policy on UT Dallas website
PDF Document, 2 Pages, 17.17 KB (policy1119)
[28]UT Dallas Finance Division frequently asked questions (FAQ) page
PDF Document, 1 Page, 19.65 KB (policy1120)
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