2007 Reaffirmation Teams :: 3.4.4 - 2007 Reaffirmation Teams

2007 Reaffirmation Teams

3.4.4 - 2007 Reaffirmation Teams

The institution has a defined and published policy for evaluating, awarding, and accepting credit for transfer, experiential learning, advanced placement, and professional certificates that is consistent with its mission and ensures that course work and learning outcomes are at the collegiate level and comparable to the institution's own degree programs. The institution assumes responsibility for the academic quality of any course work or credit recorded on the institution's transcript. (See Commission policy "The Transfer or Transcripting of Academic Credit.")

Compliance Judgment



The University of Texas at Dallas (UT Dallas) has established and published policies for the evaluation, awarding, and acceptance of transfer credit in its various forms. Because there are a series of cross-checks where multiple participants-faculty, associate deans, and professional reviewers-determine whether the credit to be transferred is aligned with the content taught in a UT Dallas academic degree program, the university assures that the transfer credit is comparable to the university’s course credit. These multiple reviewers, especially the individual program faculty, ensure that the content of the courses transferred are at the proper collegiate level and that they are aligned with educational content in UT Dallas programs, thereby maintaining the integrity of UT Dallas’ degrees and UT Dallas’ mission to produce “engaged graduates, prepared for life, work, and leadership in a constantly changing world [1].”

UT Dallas has well defined policies for the evaluation, awarding, and transcription of credit from other accredited colleges and universities as well as credit by examination, such as Advanced Placement (AP), Scholastic Aptitude Tests (SAT), International Baccalaureate (IB), and College-Level Examination Program (CLEP). At both the undergraduate and graduate levels, the UT Dallas does not award credit for experiential learning or for departmental examinations from other institutions. Credit from professional certificate programs is recognized only to the extent that the programs are organized around formal university-level courses that can be judged individually as to whether or not the courses meet the criteria for transfer credit. Policies related to credit by examination are published by the Office of Enrollment Services [2] and the Office of Undergraduate Education [3] [4] [5] [6]. These policies conform to Section 51.968 of the Texas Education Code (TEC), which requires that the universities “establish the institution’s conditions for granting course credit,” including AP, IB, and CLEP credit [7].

Within the undergraduate program, students petition to have their transfer credit applied to the degree plan for their major(s). The university only accepts academic post-secondary coursework for transfer credit that was completed with a grade of “C” or better at regionally accredited institutions of higher learning. Enrollment Services determines the transferable credit, but an advisor can apply transferred credit to the degree plan in consultation with the associate dean of the school who, in turn, works with the faculty members to resolve questions that may arise [8]. Each transfer student who is admitted to UT Dallas receives a copy of the evaluation done by Enrollment Services.

For students transferring from a number of the larger feeder programs in the area, transfer (articulation) guides provide students a list of courses that will transfer automatically from their lower-division course work [9]. The associate deans for undergraduate education [10] developed these agreements in concert with the Office of Enrollment Services and in line with the Texas Higher Education Coordinating Board’s (THECB) Lower-Division Academic Course Guide Manual [11], which dictates what courses can be taught at community colleges in Texas. Chapter 4 of the THECB’s Rules establishes the parameters and procedures for transfer of lower division credit, including core curriculum and field of study curricula [12]. At UT Dallas, faculty members within the various academic programs have provided recommendations regarding the application of credit by examination and course equivalencies listed within the transfer guides. Faculty members and associate deans who review transfer credit, particularly for upper-division credit, from other institutions rely on catalog copy and course descriptions to ensure the credit is fairly evaluated and applied. While there is no limit on the number of hours an undergraduate student can transfer to UT Dallas, graduation requirements mandate that the student must complete 51 upper-division credit hours and complete 24 of the last 30 hours in residence [13]. Students can file disputes regarding the acceptance or application of transfer credit through the Office of Undergraduate Education [14].

THECB Rule 4.28 (sections c-f) [15] requires that core curriculum courses be completely transferable among all Texas state institutions, either separately or as an entire block, and that students completing the entire core curriculum at one institution shall not be required to take additional core curriculum courses at any state institution to which they transfer. Texas state institutions are required to indicate completed core curriculum courses on transcripts by way of standard code numbers. Receiving institutions are required to accept these courses as fulfilling the respective component of their core curriculum. Courses of students transferring from non-Texas state institutions are evaluated for equivalency against a comprehensive list of Texas Common Course Number titles and catalog descriptions that has been reviewed and approved by the Core Curriculum Committee [16]. For courses not covered by the transfer equivalency list, unit heads in the relevant academic disciplines review catalog descriptions and course syllabi to determine equivalency.

Within the graduate program, the request for transfer credit requires approval of the graduate dean who works with academic program faculty and with the Graduate Council, comprised of the associate graduate deans of UT Dallas’ Schools [17], to determine the proper articulation of course credit. Graduate students can apply as many as 15 graduate hours toward a master’s degree or a master’s degree (or the equivalent of up to 36 graduate hours) toward a doctoral degree [18]. Graduate students must petition for the transfer of distance learning credit with the graduate dean, who reviews each and every course. For the transfer of other coursework, the students must petition for credit through the program advisor and/or faculty member, with approval by the graduate dean. Students can find this information and other policies and procedures regarding their requirements on the graduate studies website [19] and in the Graduate Catalog [20]. A student must complete at least 9 hours in residence before the transfer credit will be applied to the degree program.

The review of credit for international coursework requires that the transcript evaluator applies the American Association of Collegiate Registrars and Admissions Officers’ (AACRAO) guidelines [21] and that the program faculty determine which courses will transfer. Students who complete international coursework while enrolled at UT Dallas work with the Office of International Education and the Office of the Registrar to gain approval of coursework prior to the study abroad experience [22] [23] [24] [25]. The university maintains a number of affiliation agreements with international universities and study abroad programs, and these agreements have provided a framework of reference for further course acceptance [26] [27]. Students enrolled at UT Dallas may petition to enroll in courses at other institutions prior to their actual enrollment at the off-site institution [28]. No credit is ever transferred without multiple evaluations.

Supporting Documents

Footnote Document
[1]UT Dallas Mission Statement
PDF Document, 2 Pages, 11.70 KB (statement1017)
[2]Office of Enrollment Services Transfer of Credit Website
PDF Document, 1 Page, 13.33 KB (statement1211)
[3]UG Advising: International Baccalaureate Credit
PDF Document, 3 Pages, 53.23 KB (rule1070)
[4]UG Advising: College Level Examination Program Credit - CLEP
PDF Document, 2 Pages, 38.06 KB (rule1069)
[5]UG Advising: Advanced Placement Credit - AP
PDF Document, 2 Pages, 44.28 KB (rule1068)
[6]Examination Credit
PDF Document, 1 Page, 25.78 KB (policy1134)
[7]Texas Education Code 51.968 Undergraduate Course Credit for High School Students Completing Postsecondary-Level Program
PDF Document, 2 Pages, 9.69 KB (bylaw1063)
[8]UG Transfer Credit Policy
PDF Document, 2 Pages, 92.14 KB (catalog1031)
[9]Transfer Guides Website
PDF Document, 1 Page, 11.11 KB (statement1199)
[10]Charge of the Council for UG Education
PDF Document, 1 Page, 9.16 KB (bylaw1008)
[11]Lower-Division Academic Course Guide Manual
PDF Document, 220 Pages, 1.25 MB (manual1039)
[12]THECB Chapter 4 Subchapter B: Transfer of Credit, Core Curriculum and Field of Study Requirements
PDF Document, 11 Pages, 101.98 KB (rule1067)
[13]UT Dallas Undergraduate Catalog, Graduation Requirements
PDF Document, 1 Page, 23.54 KB (catalog1029)
[14]UG Catalog Transfer of Lower-Division Course Credit Website
PDF Document, 2 Pages, 90.21 KB (statement1212)
[15]THECB Rule 4.28 Core Curriculum
PDF Document, 4 Pages, 26.02 KB (rule1059)
[16]POLICY MEMORANDUM 95-III.21-66 - Committee on the Core Curriculum Charge
PDF Document, 2 Pages, 65.22 KB (policy1060)
[17]Policy Memorandum 02-III.21-87 UT Dallas Council of Graduate Education
PDF Document, 2 Pages, 10.50 KB (memo1029)
[18]Policy Memorandum 87-III.25-48 Procedures for Completing a Graduate Degree
PDF Document, 14 Pages, 166.49 KB (policy1064)
[19]UT Dallas Graduate Policies Website
PDF Document, 1 Page, 86.96 KB (statement1209)
[20]UT Dallas Graduate Catalog, Degree Requirements
PDF Document, 2 Pages, 13.20 KB (catalog1030)
[21]AACRAO International Education Services Website
PDF Document, 2 Pages, 17.59 KB (statement1314)
[22]Form for Course Pre-Approval Form for Undergraduate Students - UTD International Education
PDF Document, 2 Pages, 17.17 KB (form1052)
[23]Form for Course Pre-Approval Form for Undergraduate Students - UTD International Education: Internship/Independent Study/Other
PDF Document, 2 Pages, 69.89 KB (form1053)
[24]Form for Course Pre-Approval Form for Graduate Students - UTD International Education: Internship/Independent Study/Other
PDF Document, 2 Pages, 70.26 KB (form1054)
[25]Form for Course Pre-Approval Form for Graduate Students - UTD International Education
PDF Document, 2 Pages, 17.21 KB (form1055)
[26]Office of International Education Website Student Exchange Programs
PDF Document, 14 Pages, 77.42 KB (statement1208)
[27]UT Dallas Office of International Education list of study abroad programs
PDF Document, 4 Pages, 57.05 KB (list1063)
[28]Off-Campus Transfer of Credit Approval Form Pre-Approval for Transfer of Coursework
PDF Document, 1 Page, 110.94 KB (form1017)
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