2007 Reaffirmation Teams :: 3.2.9 - 2007 Reaffirmation Teams

2007 Reaffirmation Teams

3.2.9 - 2007 Reaffirmation Teams

The institution defines and publishes policies regarding appointment and employment of faculty and staff.

Compliance Judgment



The University of Texas at Dallas (UT Dallas) appoints both faculty and staff in accordance with defined policies which are published on the UT Dallas website. The Office of the Executive Vice President and Provost sends an e-mail to notify the appropriate faculty and/or staff any time a policy is substantially revised.

At UT Dallas, searches for both faculty and staff are advertised and open [1], and discrimination is prohibited [2]. Search plans are required for all faculty, academic officers, and administrative and professional (A&P) personnel positions. These plans contain the description of the position, the required qualifications, and the names of the persons serving on the search committee. In accordance with the UT Dallas Affirmative Action Plan, the plans must be approved by the president or his designee [3] [4].


Three policies govern faculty hiring. Tenure-system faculty appointments are defined by Policy Memorandum 81-III.22-41, General Standards and Procedures: Initial Appointments to the Ranks of Instructor, Assistant Professor, Associate Professor, and Professor [4]. The process requires the involvement of a search committee of no less than three members, the Committee on Qualifications [5], the school dean, the provost, and the president. The involvement of two faculty committees, as well as the appropriate administrators, ensures that qualified candidates are employed. The provost monitors compliance with the faculty selection process.

Policy Memorandum 07-III.22-96, General Standards and Procedures for Review of Nontenure-System Faculty (draft at System), governs the hiring of full-time nontenure- system faculty. The policy sets forth the criteria for the hiring, including relevant degrees, teaching experience, and creative or research experience. Search committees with at least one tenured faculty member on the committee are required. Faculty member votes are also required by the appropriate school or department. The dean is responsible for monitoring the process. Appointments are normally for one year but may be extended to three years. Each school has a committee that is responsible for evaluating the teaching of these faculty members during their terms. These procedures ensure the quality of the full-time nontenure-system faculty.

Policy Memorandum 06-III.22-93, Hiring and Evaluation Procedures for Nontenure- System Faculty [6], establishes the hiring process for part-time instructors and ensures the quality of the instruction. The “[r]esponsibility for the initial hiring of part-time Lecturers and for the evaluation of performance of part-time Lecturers is primarily placed with the Dean of the School and those in the School’s administrative chain responsible for developing the University budget.” The dean also utilizes the advice of program and department heads. To ensure adequate oversight, “[t]he search plan, results of each Lecturer pool, and certification of credentials forms will be submitted each semester, along with any related School guidelines developed by the Dean of the School and faculty, to the Office of the Executive Vice President and Provost…”

Part-time and full-time faculty must be fully credentialed using the university’s credentialing forms before they can teach. These forms must be signed by an associate dean or program head, the dean of the school, and the vice provost or provost. The credentialing forms are housed in the Office of the Provost’s Faculty Records Office.


Human Resources Management (HRM) publishes on its website the criteria for eligibility for staff positions [1], and HRM is responsible for monitoring compliance with staff selection procedures.

Administrative Policy D2-100.0, General Appointment Policy [7], defines two distinct categories-classified appointments (personnel who do not have instructional responsibility and are not responsible for the administration of departments) and administrative and professional appointments (personnel who serve as heads or directors or perform professional duties). University staff appointments are governed by Administrative Policy D2-122.0, Classified Appointment Procedures [3]. The policy requires a list of job duties, applications, and interviews. The president has delegated the authority to make job offers for classified positions to HRM. Administrative Policy D2-130.0, Administrative and Professional Services details the procedures for hiring staff in the administrative and professional ranks [3]. Appointments to administrative and professional positions require the use of a search committee, a search plan, interviews, and conducting background checks.


The UT Dallas policies discussed above are based on UT System Board of Regents’ Rules and Regulations. Series 31001 outlines faculty hires and reappointments [8]. Series 30102 permits the president of the university to appoint employees within designated categories (e.g., classified and A&P) and states that “[a]ll appointments shall be on the basis of merit and shall comply with the provisions of Texas Education Code, Section 51.948 which requires that any agreement with higher education administrators be executed only after a finding that the agreement is in the best interest of the U. T. System or any of its institutions [9].” The Regents’ Rules are published on the UT System website [10]. UT Dallas complies with all federal and state laws and undergoes periodic audits to ensure compliance [11].

Supporting Documents

Footnote Document
[1]UT Dallas Employment Opportunities Website
PDF Document, 1 Page, 47.12 KB (statement1282)
[2]UT Dallas Administrative Policies and Procedures Manual Non-Discrimination D11-195.0
PDF Document, 8 Pages, 158.83 KB (policy1036)
[3]Staff Appointment Procedures D2-130.0 and D2-122.0
PDF Document, 2 Pages, 85.73 KB (policy1056)
[4]Policy Memorandum 81-III.22-41 General Standards and Procedures: Initial Appointments to the Ranks of Instructor, Assistant Professor, Associate Professor and Professor
PDF Document, 7 Pages, 111.60 KB (policy1106)
[5]Policy Memorandum 78-III.21-16 Committee on Qualifications of Academic Personnel
PDF Document, 2 Pages, 64.60 KB (policy1050)
[6]Policy Memorandum 06-III.22-93 Hiring and Evaluation Procedures for Nontenure System Faculty
PDF Document, 1 Page, 13.68 KB (policy1157)
[7]Policy: General Appointment D2.100.0 local
PDF Document, 1 Page, 82.63 KB (policy1000)
[8]Series 31001 Faculty Appointments and Titles
PDF Document, 7 Pages, 30.67 KB (rule1016)
[9]Series 30102, Board of Regents: General Appointment Information
PDF Document, 2 Pages, 19.70 KB (rule1041)
[10]UT System BOR Rules and Regulations Homepage
PDF Document, 6 Pages, 80.70 KB (statement1338)
[11]UT Dallas Annual Internal Audit Report 2006
PDF Document, 32 Pages, 380.52 KB (report1156)