2007 Reaffirmation Teams :: 3.2.7 - 2007 Reaffirmation Teams

2007 Reaffirmation Teams

3.2.7 - 2007 Reaffirmation Teams

The institution has a clearly defined and published organizational structure that delineates responsibility for the administration of policies.

Compliance Judgment

Compliance

Narrative

Organizational Charts

The University of Texas at Dallas (UT Dallas) has a clearly defined and published organizational structure that delineates the responsibility for the administration of policies. The primary organizational chart for UT Dallas is located on the UT Dallas website at www.utdallas.edu/hrm/orgcharts [1], which is also accessible via a link on the Administrative Offices website [2]. The Administrative Offices website also has links to The University of Texas System (UT System) Board of Regents, the president’s homepage, and the homepages of the president’s direct reports-Office of the Executive Vice President and Provost , Audit and Compliance, Business Affairs, Communications, Development, Information Resources, Public Affairs, Research, Strategic Planning and Analysis, and Student Affairs. The UT Dallas Faculty Handbook, which is published online [3], also contains the UT Dallas organizational chart as well as organizational charts for the seven academic schools, Business Affairs, Student Affairs, and the overall academic organization that reports to the executive vice president and provost [4].

Administration of Policies

Series 20201 of the UT System Board of Regents’ Rules and Regulations defines the duties and responsibilities of the president [5]. These duties include developing, administering, and interpreting the university’s plans and policies. The president works with various administrators, including vice presidents and deans, to carry out these duties in accordance with Series 20102, which states that “[t]he U. T. System Board of Regents delegates to the Chancellor and the Executive Vice Chancellor having responsibility for the institution and they, in turn, delegate to the president of each institution the responsibility for the appointment and dismissal of all other administrative officers of each institution, including vice presidents, and deans [5].” The duties of the administrative offices and officers who serve the president are described on the Administrative Offices website [2].

Academic policies are posted on the executive vice president and provost’s numbered policy memoranda website [6]. In accordance with Title III, Chapter 21 [7] of the Handbook of Operating Procedures, the provost and president work closely with the Academic Senate when establishing new or revising old policies. Faculty committees (both ad hoc committees and standing committees such as the Core Curriculum Committee [8], Committee on Educational Policy [9], and Committee on Faculty Standing and Conduct [10]) help to develop and revise policies as needed and forward those policies to the Academic Council. The Academic Council discusses the policies with the president (who charis the Academic Council meetings) and the provost and puts the policies on the agenda of the Academic Senate. If the senate votes to approve the policy, it is referred to the Provost’s Office. The provost and the president then determine if the policy is ready to be vetted by UT System’s Office of General Counsel (OGC). Once approved by OGC, they are sent to UT System’s Office of Academic Affairs for approval and signature of the Executive Vice Chancellor. The new or revised policies are posted on the web, and the faculty is notified via e-mail. The minutes from the Academic Senate [11] and the dates attached to the policy memoranda verify the process.

The Administrative Policies and Procedures Manual [12] is published on the vice president for business affairs website. The Manual is a comprehensive reference of policies, procedures and general information concerning the operation of UT Dallas. Materials contained in the Manual are intended for the use of employees and members of the university to assist in the performance of their duties. The Manual is divided into nine sections or functions: general administration, accounting and finance, budgeting and expenditure control, personnel, purchasing, facilities and services, institutional plant and property, security and safety, and business procedure memorandums. The Office of the Vice President for Business Affairs coordinates all Manual revisions, deletions, and additions. Substantive changes are sent to users via campus e-mail. All policies within the Manual are approved by the OGC before they are included in the Manual.

The rules and regulations applicable to students and visitors are contained in Title V, Rules on Student Services and Activities, of UT Dallas’ Handbook of Operating Procedures and are available at the Office of the Dean of Students website [13]. The four chapters of the Handbook most commonly referenced for student-related issues are Chapter 46: Speech, Expression and Assembly [14]; Chapter 48: Use of University Facilities [15]; Chapter 49: Student Discipline and Conduct [16]; and Chapter 51: Student Grievances [17]. The Office of the Vice President for Student Affairs coordinates all Title V revisions, deletions, and additions. Substantive changes are sent to students, faculty, and staff via campus e-mail. All policies within Title V are approved by the OGC before they are included in the Title V.

The construction of the 2005-2015 Strategic Plan utilized twenty-two different committees, and each committee, save one, consisted of at least three students, three faculty members, and members of the staff. Discussions focused on mixed land use, budgeting, Greek life, technology transfer, campus beautification, intercollegiate and intramural athletics, infrastructure, curriculum, diversity, research, community outreach, and more; each committee created a three-page summary of its deliberations and conclusions. Concurrently, each school, business affairs unit, and student affairs unit developed their own strategic plans (sample plans are included [18] [19] [20]). A writing committee [21] then took the resulting documents to create a unified strategic plan draft. In February 2006, version 27 of the plan was posted to the website for comment. After 3,600 visits and nearly 100 responses with suggestions [22], the final version (28), “Creating the Future,” was released at the president’s investiture on March 29, 2006 [23] and is included on the president’s website [24]. To ensure that the plan succeeds, a detailed implementation plan has been developed and revised with input from the deans and vice presidents [25]. The initiatives in the plan and the action items designed to bring the initiatives to fruition have been assigned to specific university officials.

The Office of Audit and Compliance [26] is charged with evaluating and improving the effectiveness of UT Dallas’ operations and with promoting and supporting a culture of compliance and control consciousness. The office partners with UT Dallas administration, staff, and faculty to develop and sustain a comprehensive audit and compliance program that supports the university in achieving its financial, operational, and strategic goals while maintaining compliance with associated laws, regulations, rules, and policies. The office builds compliance and risk awareness into the daily activities of the university, and encourages all employees to conduct university business with the highest standards of honesty and integrity. As such, the office provides online compliance training for faculty and administrators [27] and performs risk analyses as well as audits that meet the standards outlined by The Institute of Internal Auditors International Standards for the Professional Practice of Internal Auditing [28], Code of Ethics, and generally accepted government auditing standards. The Annual Internal Audit Reports for Fiscal Years 2005 and 2006 demonstrate the actions of the Office in ensuring adherence to the policies of UT Dallas, UT System, and the state [29] [30]. More information on the auditing procedures at UT Dallas and sample financial audits is available in the response to Principle 2.11.1 [31].

The credentials and job descriptions [32] of the academic and administrative officers who are responsible for the administration of policies are also referenced in the response to Principle 3.2.8 [33].

Supporting Documents

Footnote Document
[1]Human Resource Management Organization Charts Website
PDF Document, 1 Page, 103.43 KB (statement1280)
[2]UT Dallas Administrative Offices Website
PDF Document, 1 Page, 12.05 KB (statement1281)
[3]Online Faculty Handbook 2007-08 Contents Page
PDF Document, 1 Page, 14.36 KB (statement1323)
[4]Online Faculty Handbook 2007-08 Organization Page
PDF Document, 1 Page, 13.82 KB (statement1324)
[5]Series 20201: Presidents
PDF Document, 6 Pages, 23.83 KB (rule1036)
[6]UT Dallas Numbered Policy Memoranda
PDF Document, 2 Pages, 64.38 KB (list1011)
[7]UT Dallas Handbook of Operating Procedures Title III Chapter 21 Faculty Governance
PDF Document, 13 Pages, 33.97 KB (policy1115)
[8]POLICY MEMORANDUM 95-III.21-66 - Committee on the Core Curriculum Charge
PDF Document, 2 Pages, 65.22 KB (policy1060)
[9]Policy Memorandum 78-III.21-11 Committee on Educational Policy
PDF Document, 2 Pages, 66.24 KB (policy1063)
[10]Policy Memorandum 78-III.21-13, Committee on Faculty Standing and Conduct
PDF Document, 2 Pages, 12.29 KB (memo1037)
[11]Academic Senate meeting minutes 2005-2007
PDF Document, 1 Page, 52.62 KB (list1051)
[12]Manual cover for UT Dallas Administrative Policies and Procedures - dated 20070629
PDF Document, 1 Page, 66.74 KB (manual1042)
[13]Judicial Affairs Handbook of Operating Procedures Title V Website
PDF Document, 1 Page, 106.82 KB (statement1277)
[14]UT Dallas Handbook of Operating Procedures Title V, Chapter 46: Speech, Expression, and Assembly
PDF Document, 20 Pages, 63.25 KB (policy1137)
[15]UT Dallas Handbook of Operating Procedures Title V, Chapter 48: Use of University Facilities
PDF Document, 6 Pages, 19.15 KB (policy1139)
[16]UT Dallas Handbook of Operating Procedures Title V, Chapter 49: Student Discipline and Conduct
PDF Document, 18 Pages, 56.14 KB (policy1140)
[17]UT Dallas Handbook of Operating Procedures Title V, Chapter 51: Student Grievances Procedures
PDF Document, 3 Pages, 21.80 KB (policy1141)
[18]Strategic Plan Proposal from the Service Learning Subcommittee
PDF Document, 1 Page, 13.19 KB (statement1182)
[19]Strategic Plan Subcommittee Proposal Vision for a Learning Village
PDF Document, 3 Pages, 34.88 KB (statement1183)
[20]Strategic Plan Subcommittee Proposal Web Enhancement
PDF Document, 2 Pages, 23.19 KB (statement1184)
[21]Strategic Plan Writing Committee
PDF Document, 1 Page, 9.35 KB (roster1016)
[22]Public Comments on Strategic Plan
PDF Document, 1 Page, 12.94 KB (list1032)
[23]UT Dallas Strategic Plan
PDF Document, 25 Pages, 137.29 KB (plan1033)
[24]UT Dallas Strategic Plan Office of the President Website
PDF Document, 2 Pages, 123.92 KB (statement1279)
[25]Implementation of the UT Dallas Strategic Plan White Paper
PDF Document, 30 Pages, 145.55 KB (report1217)
[26]Office of Audit and Compliance Homepage
PDF Document, 1 Page, 36.24 KB (statement1011)
[27]Office of Audit and Compliance Training Homepage
PDF Document, 1 Page, 40.88 KB (statement1015)
[28]International Standards for the Professional Practice of Internal Auditing
PDF Document, 12 Pages, 46.64 KB (manual1029)
[29]UT Dallas Annual Internal Audit Report FY05
PDF Document, 27 Pages, 213.66 KB (report1017)
[30]UT Dallas Annual Internal Audit Report 2006
PDF Document, 32 Pages, 380.52 KB (report1156)
[31]Principle 2.11.1 - Financial Resources (u214)
Link to UT Dallas 2007-ccr Compliance Certification Report
[32]Credential Navigator - Academic and Administrative Officers
http://sacs.utdallas.edu/crednav/index.zog?s=scred_dean~scred_policy~scred_president#report
[33]Principle 3.2.8 - Qualified Administration (u312)
Link to UT Dallas 2007-ccr Compliance Certification Report
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