2007 Reaffirmation Teams :: 2.11.2 - 2007 Reaffirmation Teams

2007 Reaffirmation Teams

2.11.2 - 2007 Reaffirmation Teams

The institution has adequate physical resources to support the mission of the institution and the scope of its programs and services.

Compliance Judgment

Compliance

Narrative

The University of Texas at Dallas (UT Dallas) has adequate physical resources to support the mission of UT Dallas as well as the scope of its programs and services. Facilities Management [1] works effectively and efficiently to provide an environment conducive to supporting the teaching, research, and service responsibilities of the university as defined in the UT Dallas mission statement [2]. Moreover, the university is actively preparing itself for future needs as UT Dallas continues to grow.

As discussed in the response to Principle 2.5 [3], UT Dallas has recently undergone a rigorous, inclusive strategic planning process [4], which envisions significant expansion in faculty and students [5]. As a first step towards implementing the plan, Facilities Management, in concert with the president and the president’s executive cabinet, has developed a prioritized listing of capital projects to meet the current and future needs of the university [6]. The Strategic Implementation Plan identifies the resources needed to realize the strategic plan and details the various funding sources such as growth in student enrollment, fundraising, and The University of Texas System (UT System) appropriations that will be needed to fully realize the plan [7].

The Campus

The UT Dallas campus consists of nearly 730 acres, located in the cities of Richardson and Dallas and in Dallas and Collin counties. Eighty-eight acres of this property is either leased out or encumbered by easements. Eighty university facilities consisting of 2,870,182 gross square feet (gsf) are available for university use. These buildings include 79 owned by the university (2,860,262 gsf), of which 26 are third party operated and maintained student-housing buildings (483,490 gsf). The university has one leased building (9,920 gsf), Temporary Classroom Building West, on campus which is maintained by the university and used for instructional purposes. Other third party owned, operated, and maintained buildings on campus are:

  • Waterview Student Housing apartments Phase I thru Phase IV
  • The Practice Tee — Golf Driving Range
  • Polatomic Inc. Magnetic Survey Laboratory

A campus map shows the layout of the campus [8].

A Space Inventory Report [9] is updated annually and is available on The Texas Higher Education Coordinating Board (THECB) website [10]. Series 80101 of the UT System Board of Regents’ Rules and Regulations [11] and UT Dallas Policy Memorandum 79-VI.57-25, University Polices for Reservation and Use of Facilities [12], govern the usage of UT Dallas’ campus facilities.

Campus Master Plan

In 1971, facilitated by The Oglesby Group, UT Dallas published its first university campus master plan or Campus Development Plan. Good, Fulton & Farrell completed a Campus Master Plan Update in 1994. 3D/International completed a Campus Master Plan Update in 2002 [13]. The 2002 Campus Master Plan Update is available electronically and in hard copy. The two previous plans are available in the Office of the Assistant Vice President of Facilities Management. A new campus master plan effort is currently underway. The new plan focuses on improving the total aesthetics of the university. Peter Walker and Partners are facilitating this undertaking. Input into the development of these plans comes from a broad and diverse representation of UT Dallas faculty, staff, and students as well as members of the outside community [14]. The new campus master plan effort is in conjunction with the aforementioned, newly developed strategic implementation plan that provides the architecture to achieve the goals and objectives of the university over the next 10 years [7].

As part of its formal Facilities Planning program, UT Dallas submits the Capital Improvement Plan (CIP) annually to the UT System Board of Regents [15]. The CIP lists and describes all active and potential projects. The Board of Regents reviews all submitted projects to ensure they comply with the latest campus master plan. Series 80402 [16], Series 80403 [17], and Series 80301 [18] govern the development, funding, and approval of UT Dallas’ facilities planning program. THECB also reviews all capital projects and maintains a listing of all construction, renovation, and land acquisition projects for the next five years in the annually updated MP1 plan [19]. UT Dallas adheres to all these rules and regulations in the development of its Facilities Planning efforts.

Facilities Management

In fall 2005, the Physical Plant underwent a peer review that included Chief Facilities Officers from three other UT System institutions [20]. As a result of the peer review, the Physical Plant was renamed Facilities Management and a major restructuring of the division is currently underway; this restructuring will significantly strengthen the university’s facilities management organization.

Facilities Management is responsible for the operation and maintenance of all UT Dallas facilities [21]. The newly developed organizational structure emphasizes the maintenance/repair/operation (MRO) of campus buildings and infrastructure and the provision of facility services to the entire campus community [22]. All Facilities Management employees are encouraged to obtain professional credentialing or licensing where appropriate. The assistant vice president for facilities management, a registered professional engineer [23], heads the facilities management division and is the chief facilities officer.

Space Inventory

The THECB uses a weighted formula called the Space Model [24] to determine the desired quantity of educational and general (E&G) space for each public university in the state of Texas, and to determine if a university can build new buildings. The THECB annually calculates the desired quantity of UT Dallas E&G space based on submitted data provided from the previous fall semester. The calculations for FY2006 show UT Dallas with an actual deficit of 495,599 square feet. Based on current construction projects, the adjusted deficit reduces the deficit to 386,599 square feet [25].

As mentioned above, UT Dallas’ Strategic Implementation Plan identifies appropriate capital projects to bring the university in line with THECB standards to close the space gap [6]. A space deficit should not be construed as negative; to the contrary, it indicates that a university is growing and clears the way for the approval of new building projects. UT Dallas’ rapid growth over the last five years has made it difficult to keep pace with THECB projections; however, as the adjusted figure illustrates, significant progress is being made with an imminent deficit reduction of over 100,000 square feet.

A further breakdown of predicted space requirements by the THECB’s Space Model shows deficits of 228,393 square feet (44%) in the teaching category, of 80,751 square feet (40%) in the library category, and of 58,151 square feet (46%) in the support category. The following ongoing projects will significantly reduce each of these deficits.

The fully-funded Math Science Engineering Teaching Learning project will provide approximately 40,000 square feet of additional teaching space-classrooms and classroom laboratories.

The Texas Legislature has approved a new Student Service Facility; this project will free up approximately 25,000 square feet by moving student service functions out of the basement of the McDermott Library to the new facility. This action will allow the McDermott Library to expand significantly within its own building.

A new Service Compound is under construction on the northeast corner of the campus, which will provide approximately 20,000 square feet of support space.

The aforementioned projects, in addition to others anticipated by the university in its Strategic Implementation Plan [7] in the next several years, will lead to a significant reduction in the current deficit shown by the Space Model.

Utilization

The THECB annually publishes on its website utilization rates for teaching space for all public universities in the state of Texas based on fall semester data [26] [27]. For FY 2006, UT Dallas’ classroom utilization, 36.76 weekly hours of use, was in line with the THECB standard of 37 hours per week. This published performance demonstrates that UT Dallas is maintaining proper stewardship of classroom space [26]. UT Dallas far exceeds the THECB target of 25 weekly hours for classroom laboratories [27]. With the additional space in the Math Science Engineering Teaching Learning building, UT Dallas will be closer to the 25 hours per week standard.

Supporting Documents

Footnote Document
[1]UT Dallas Facilities Management Mission Statement Homepage
PDF Document, 1 Page, 12.53 KB (statement1255)
[2]UT Dallas Mission Statement
PDF Document, 2 Pages, 11.70 KB (statement1017)
[3]Principle 2.5 - Institutional Effectiveness (u205)
Link to UT Dallas 2007-ccr Compliance Certification Report
[4]Background of the UT Dallas Strategic Plan Process
PDF Document, 1 Page, 11.07 KB (statement1181)
[5]UT Dallas Strategic Plan
PDF Document, 25 Pages, 137.29 KB (plan1033)
[6]Table of projected costs and years for University improvements - Titled: Summary of Building and Renovation Plan
PDF Document, 1 Page, 55.46 KB (table1010)
[7]Implementation of the UT Dallas Strategic Plan White Paper
PDF Document, 30 Pages, 145.55 KB (report1217)
[8]UT Dallas Campus Map
PDF Document, 1 Page, 95.34 KB (map1003)
[9]Table of UT Dallas Facilities Inventory of Buildings showing various statistics - captured 20070325
PDF Document, 2 Pages, 435.52 KB (table1062)
[10]THECB Homepage Website
PDF Document, 1 Page, 74.72 KB (statement1250)
[11]Board of Regents Rules Series 80101Category of Facilities and Users
PDF Document, 3 Pages, 22.03 KB (rule1008)
[12]POLICY MEMORANDUM 79-VI.57-25 - University Policies for Reservation and Use of Facilities
PDF Document, 3 Pages, 14.07 KB (policy1097)
[13]UT Dallas Campus Master Plan Update 2002
PDF Document, 11 Pages, 1.84 MB (plan1004)
[14]Peter Walker and Partners Campus Enhancement Committee Website
PDF Document, 1 Page, 34.36 KB (statement1251)
[15]UT System Office of Facilities Planning and Construction Capital Improvement Program Website
PDF Document, 1 Page, 44.16 KB (statement1252)
[16]Board of Regents Rules Series 80402 Major Construction and Repair/ Rehabilitation Projects
PDF Document, 4 Pages, 24.04 KB (rule1010)
[17]Board of Regents Rules Series 80403 Minor Construction and Repair Rehabilitation Projects
PDF Document, 2 Pages, 18.65 KB (rule1011)
[18]Board of Regents Rules Series 80301Capital Improvement Program
PDF Document, 3 Pages, 18.78 KB (rule1009)
[19]THECB - Integrated Campus Planning Master Plan MP1
PDF Document, 2 Pages, 168.89 KB (budget1009)
[20]Physical Plant Facilities Peer Review 2005
PDF Document, 65 Pages, 3.35 MB (report1140)
[21]UT Dallas FM Purpose and Scope
PDF Document, 1 Page, 13.18 KB (policy1013)
[22]Facilities Management Org Chart 20070901
PDF Document, 1 Page, 15.04 KB (chart1118)
[23]Professional Engineer Certificate Rick Dempsey
PDF Document, 1 Page, 59.75 KB (certificate1073)
[24]Space Projection Model Instructions for UT System Public Universities from the THECB Office of Resource Planning - dated 20051001
PDF Document, 32 Pages, 456.49 KB (instruction1016)
[25]Summary of Fall 2006 Space Model Data for the UT System - dated 20070301
PDF Document, 1 Page, 759.92 KB (table1012)
[26]Fall 2006 Classroom Utilization for UT System public universities - Average Weekly Hours of Use
PDF Document, 1 Page, 91.31 KB (table1013)
[27]Fall 2006 Class Laboratory Utilization - UT System Public Universities Average Weekly Hours of Use
PDF Document, 1 Page, 93.48 KB (table1014)